Legal Procedures for Visiting Professors and Foreign Lecturers

In order to obtain the registration certificate, the file must be completed with the following documents:

• Original and photocopy of the Passport (the picture page) or ID card;

• Working contract (extract from REVISAL (the New Registry of Employees’ Records) / Order of the Ministry of Education;

• UBB letter of confirmation (issued by the Centre for International Cooperation);

• Application forms.

The address of the Romanian Immigration Bureau of the Cluj County is:

(Iulius Mall complex; 51-53 Alexandru Vaida Voievod St., Phone: 0264.555.656)

The first thing you need to do is:

1. Create an account: You will need to create an account on the IGI portal (https://portaligi.mai.gov.ro/portaligi/)

2. Schedule an appointment: Once your account is created, schedule an appointment for document submission. Make sure to upload the required documents at least 3 days before your scheduled appointment.

3. Submit your documents: At the appointment, submit your documents to the Romanian Immigration Service employee.

The date for picking up your certificate will be communicated to you at the time of document submission.

It is important to respect the appointment and be punctual. For urgent appointments, please contact us at carmen.tagsorean@ubbcluj.ro.

Note: EU citizens who simply wish to reside on the Romanian territory as EU tourists, do not need to bring any documents

In order to obtain the visa / temporary residence permit, the file must be completed with the following documents:

• The Ministry of Education (which can be obtained from the Centre for International Cooperation) or another paper justifying their activity at the university (Fulbright Commission certificate, The Ministry of Education acceptance letter) – in photocopy;

• Residence paper (tenancy contract, apartment owner declaration of the fact that he does not charge anything for rent – valid only if the tenant is related to the owner or UBB official address) – in photocopy and original;

• Photograph will be taken on the spot (it is not necessary to bring any);

• Medical insurance (from the National Health Insurance Company – 5, Constanta Street, Cluj-Napoca) – in photocopy and original. You can pay the insurance for one month; in order to make the insurance, you need the original or a copy of the passport/ID card; (Note: If you have to renew your temporary residence permit you have to ask from the Human Resources Department a proof that the University is paying your medical insurance. The document has to be stamped also by the National Health Insurance Company) – to be confirmed; depending of citizenship. Or a medical insurance issued by a private company.

• Medical certificate in original. It can be obtained from any physician; one can go to the UBB’s Students Clinic (Dorm Sport XXI, 7, Pandurilor St. Parcul Iuliu Hațieganu);

• Photocopies of the passport (the picture page, the visa page and the page with the stamp showing the date when the person last entered Romania);

• Evidence of income (working contract extract from REVISAL (New Registry of Employees’ Records), or from the Human Resources Department) or bank statement (only for those who don’t receive a monthly pay from UBB; minimum 2.700 RON/month);

• Fees:

At CEC one must pay the following amounts:

120 EUR (the consular fee) paid at CEC in Romanian currency (LEI).

259 LEI – the cost of the temporary residence permit in Romania

Observation: You must keep the 2 receipts.

• UBB letter of confirmation (issued by the Centre for International Cooperation).

• The temporary residence permit (for the renewal).

The address of the Romanian Immigration Bureau of the Cluj County is:

Iulius Mall complex; 51-53 Alexandru Vaida Voievod St., Phone: 0264.555.656

Family members can apply for a residence permit for family reunification after one of the family members holds a Romanian residence permit or Romanian identification document. The required documents may vary depending on the situation. Details for each category can be found on the page: https://igi.mai.gov.ro/en/family-reunification-2/#:~=Here%E2%80%99s%20a%20list%20of%20those%20documents%3A%E2%80%8B%20a.%20application%3B,the%20family%20members%20will%20live%20together%20with%20you

There are several positions available on the University’s payroll:

1. Tenured faculty members are those who can get a job for one full year at UBB and cannot be employed in the country of origin; the employment contract can be renewed on a yearly basis; this is usually the case of the foreign language lecturers, hired by Order of the Ministry of Education, based on the intergovernmental agreements.

2. Part-time faculty members are a category in which professors keep their job at the home university and they come to UBB for a modular course that they teach for over a 2-3 week period; under this plan, for a modular course professors are paid the equivalent of 10 months regular class time.

3. Paid on an hourly basis

4. Faculty members who are paid based on their conferences, workshops seminars, and speeches.

After the arrival in Cluj, faculty members must go, as soon as possible, to the Department for Human Resources, where they have to submit copies of the following documents:

1. Identity card (passport and residence permit);

2. Copy of the birth certificate (should the name have changed);

3. High-school diploma;

4. Bachelor’s degree diploma;

5. Ph.D. degree diploma (the diploma has to be recognize following this procedure https://doctorat.ubbcluj.ro/eng/recunoasterea-in-ubb-a-diplomei-de-doctor-si-a-titlului-de-doctor-in-stiinte-sau-intr-un-domeniu-profesional-obtinute-in-strainatate-2/;)

6. On the job seniority (in the seniority record the applicant must list each position held in the past and time periods: year, month, day); these are necessary in order to get the proper salary; missing data will only lead to a lesser salary.

7. Bank account number and a card of the bank account (open an account only to one of the following Romanian banks: BCR, BRD, Banca Transilvania, C.E.C., UniCredit Bank, Alpha Bank or Raiffeisen Bank)

8. Copy of the registration certificate (EU countries)/ temporary residence permit (non-EU countries); may be submitted later, after obtaining it from the Romanian Immigration Office. Note: All the documents must be translated into Romanian, except for the temporary residence permit.

Human Resources Department Contact details:

Address: 14, C-tin Brătianu St.

Working hours: Monday till Friday between 9 and 12

Phone no.: +4/0264/405300 ext. 5443

For more information, please contact the UBB Human Resources Department.

Contact person: Andreea Luca, andreea.luca@ubbcluj.ro